NON-DISCRIMINATION STATEMENT AND POLICY

HART Australasia exists to bring both advocacy and aid to the most disadvantaged, oppressed and persecuted people principally in the Asia Pacific region and beyond, where the project meets the eligibility criteria for assistance.

This Policy states HART Australasia’s position on discrimination and applies to Directors, employees and local partners with whom the organisation has agreed to support specific projects, financially and in-kind or both.  All forms of assistance are delivered in accordance with a plan formulated by both parties.

HART Australasia expects partner organisations to have a similar ethos and values to our own and that access to assistance will be provided to every person without discrimination.  Potential partners that engage in discrimination are not eligible for assistance from HART Australasia.

HART Australasia will ensure that all Directors, employees and local partners are treated on their merits, without regard to race, age, sex, orientation, religious or political affiliations and physical or mental ability.  Discrimination is not acceptable and is not tolerated in any form.

Reports of discrimination are to be reported, in the first instance, to the Executive Director of HART Australasia who will investigate the claims and make recommendations to the Board of Directors on the appropriate action to be taken in the event that discrimination has taken place.  The Board will make a decision within 30 days of the receipt of the Executive Director’s report.

PROJECT ELIGIBILITY CRITERIA

Project Eligibility Criteria that must be met in order to secure Financial and other Forms of Support from Humanitarian Aid Relief Trust Australasia 

The Board of HART Australasia will consider and give particular weight to how closely any proposal put to them for financial or other forms of support meets the following criteria:

1. The organisation seeking assistance must:

(a)  be registered under local law or recognised in country as non-government organisation with charitable status

(b)  work for people who are being deprived of basic humanitarian needs; suffering from oppression, exploitation and persecution and/or facing formidable challenges, and

(c)  be largely neglected by others and the international media.

2. The organisation is having difficulty with advocacy; raising or accessing external funding and other forms of support and is considered too small to be of interest to aid agencies. If the organisation is being served by a major aid agency or agencies it would be unlikely to attract financial support from HART Australasia
3. No offer of support will be forthcoming from HART Australasia until the he organisation has submitted a project proposal in the agreed format that includes:

(a)  a thorough needs analysis along with a detailed budget (income and expenditure)

(b)  clearly identified milestones and outcomes for the project, and

(c)  a means of verification which will withstand external scrutiny.

In all instances, assistance is to be provided without discrimination.

4. The organisation seeking support will have strong leadership, some project management capability and the administrative infrastructure to successfully implement the proposed project and achieve the outcomes identified in the proposal and will share the ethos and values of HART Australasia. HART Australasia expects that a ‘champion’ with a passion for, and whole-hearted commitment to, a particular project will take the responsibility for ensuring that outcomes are delivered in accordance with the agreement between the parties involved.
5. Prior to an offer of support, HART Australasia will pay close attention to the sustainability aspects incorporated in the design of any project proposal and where education and training is involved the ability to bring about real behavioural change. Capacity building programs are expected to empower and equip others to take ownership of their future developmental needs and will be rated highly by HART Australasia.
6. Funding by HART Australasia will be time limited and any agreement will contain a sunset clause, in most cases three years or earlier should the organisation be successful in accessing additional funds and support.
7. HART Australasia will limit its geographic spread to Asia, the Pacific and possibly Indian Ocean Rims. Projects from outside this area may be considered on their merits and provided that they meet the above criteria will be treated as an exception.  HART UK will be consulted on these exceptions and their views taken into account before any offers of support are made.

PROJECT PROPOSAL

PROPOSAL SEEKING FINANCIAL OR OTHER SUPPORT FROM HUMANITARIAN AID RELIEF TRUST AUSTRALASIA

The Board of HART Australasia will consider project proposals from organisations that work with people who are being deprived of basic humanitarian needs; suffering from oppression, exploitation and persecution or may be facing other formidable challenges.  The organisation will be experiencing difficulty with advocacy; raising or accessing external funding and other forms of support and is considered too small to be of interest to aid agencies.  If the organisation is being served by a major aid agency or agencies it would be unlikely to attract financial support from HART Australasia 

This project proposal needs to provide sufficient information detailing why and how the organisation plans to bring about change in the target community.  HART Australasia will pay close attention to the sustainability aspects incorporated in the design of the project proposal and where education and training is involved the ability to bring about real behavioural change.  Capacity building programs are expected to empower and equip others to take ownership of their future developmental needs and will be rated highly by HART Australasia.  In all instances, assistance is to be provided without discrimination.

1.0 PROJECT NAME AND LOCATION (WHERE)

1.1 Name of Project and Place of Delivery (HART Australasia will limit its geographic spread to Asia, the Pacific and possibly Indian Ocean Rims.  Projects from outside this area may be considered on their merits)

1.2 Name of Organisation Responsible for Implementing Project In-Country

1.3 Brief Synopsis of Project (short statement, including scope and key objectives, of 100-300 words)

1.4 Name of Project Leader (include brief summary of any relevant experience in project management)

 2.0 PROJECT JUSTIFICATION (WHY)

2.1 Context (political, economic, social and other factors against which this request for assistance is being made to HART Australasia)

2.2 Needs Analysis (importance of project and why it will bring about sustainable change)

2.3 Requests for Assistance from Others (include details of all requests for assistance sought for this project from other agencies and reasons given for declined or declining support)

2.4 Support for Project (include history of working with others and local commitment to project)

3.0 PROJECT DESIGN AND BUDGET (HOW)

3.1 Project Description (detailed expansion of brief statement included in 1.2 above, including design of the project and activities to be undertaken to achieve objectives, how they were developed, details of any external support provided, consultation processes employed and stakeholder commitment)

3.2 Project Objectives (list of outcomes expected should assistance from HART Australasia be forthcoming)

3.3 Project Approach (how the organisation plans to carry out the various tasks identified in 3.1 above, resources employed including project management skills and administrative infrastructure available, governance and accountability measures in place, training of those delivering outcomes where required and stakeholder management plans – including local and government bodies)

3.4 Risk Management and Mitigation (identify assumptions and risks that need to be managed and mitigated when undertaking this project and approach to be taken to reduce real and perceived risks)

3.5 Project Beneficiaries (who benefits from the achievement of the successful implementation of the project and how will they measure success)

3.6 Project Budget (details of income and expenses over a three year period, including establishment, administrative and fund raising costs should be included)

4.0 PROJECT OUTOMES AND SUSTAINABILITY (WHAT)

4.1 Indicators of Success (against each of the Objectives identified in 3.2 above provide the indicators which will assist in determining success e.g. number of persons attending awareness raising campaigns, clinics, workshops etc.)

4.2 Means of Verification (against each indicator of success state the means by which the reported outcomes can be verified, evaluated and withstand external scrutiny e.g. records of services provided, manuals produced, clear-up rates etc.)

4.3 Effectiveness of Risk Management and Mitigation Strategies (where objectives have not been, or only partially met and verified, an analysis of the effectiveness of the risk strategies employed is required)

4.4 Milestone Reports (it is expected that milestones be established and reported against on a six monthly basis, including details of, and reasons for, variances)

4.5 Sustainability Plan (evidence as to how behavioural and other changes arising from the project are to be sustained will be required)

 5.0 PROJECT PARTNERS (WHO)

5.1 Details of Delivery Organisation In-country (the organisation must be registered under local law or recognised in country as non-government organisation with charitable status)

5.2 Details of Delivery Organisation in Australia (if not HART Australasia)

5.3 Personal Particulars of Persons Leading Project In-country and in Australia (HART Australasia expects that a ‘champion’ with a passion for, and whole-hearted commitment to, a particular project will take the responsibility for ensuring that in-country outcomes are delivered in accordance with the agreement between the parties involved)

 6.0 PROJECT TIMING AND ACCOUNTABILITY (WHEN)

6.1 Timing of Project (funding by HART Australasia will be time limited and any agreement will contain a sunset clause, in most cases three years or earlier, should the organisation be successful in accessing additional funds and support)

6.2 Reporting Requirements (see 3.2 and 4.4 above.  Reporting against agreed objectives and milestones is required on a six-monthly basis by HART Australasia.  Funding may be withheld in the absence of timely and accurate reporting)

 7.0 REFERENCES

7.1 Please provide details (names, addresses, contact phone numbers and an email) for three (3) organisations or persons with whom your organisation has worked in the past three (3) years and can comment on your values, integrity and ability to successfully undertake this project)

7.2 All information provided to HART Australasia will be treated as confidential and not made available to third parties without the express permission of the parties identified in 5.0 above